Cloud computing involves storing, managing and processing data on a network of remote servers rather than the traditional PC hard drive. Recent years have seen businesses across the globe adopting cloud computing as an essential component in the running of their company – but why? In this post, we’ll take a look at some of the key benefits to using a cloud system in the workplace.
One of the main draws of a cloud computing system is the flexibility that it offers. Whether it’s forgetting a USB stick or failing to email work over, productivity can be stunted if you fail to have the files you need.
Because cloud computing involves storing work on a virtual server, all files can be easily accessed from a range of locations. This means that staff can continue with the task in hand, even if their memory stick has been left behind.
Another benefit of this service is that it enables flexible working conditions, making the office seating plan a thing of the past. Workers can log onto any machine or tablet device, whether in the office or a remote location, and continue with their work.
Whether it’s an accidental deletion or a PC malfunction, there are few people who can say they haven’t once lost an important file. Every time you store a file to your computer’s hard drive, you face this risk. When using a cloud system, however, you minimize this risk by storing your items on a secure, remote server that is regularly backed up.
Some people have contested the security of these servers, questioning whether you can be 100 per cent sure your files won’t be viewed or tampered with in the saving process. However, by choosing a reputable cloud computing specialist like TSG, you can be sure that your documents are in safe hands.
[Read also: 3 Advantages of the Cloud for Business Owners]
Aids group work
Breakdowns in communication can easily put an end to productivity. In a busy work environment, there are often numerous versions of the same document as edits and changes are made. Sending these documents via email can be confusing, as staff members struggle to identify the most recent one.
By storing everything on one server, staff members can easily update a document without creating multiple versions. This is extremely beneficial when it comes to group work, as it allows multiple users to work together on the same project.
Cost effective and environmentally friendly
In-house servers can be expensive both to buy and to run. According to this comparison chart on Box Free IT, the cost of running a cloud server per year is A$918.40, whereas an office server costs more than double at A$1,839. These figures are in Australian dollars and are based on a medium instance Amazon cloud system and an entry level Dell system.
As you can see, you can save a lot of money in the long run even when paying a monthly fee to the cloud company. Not only can you cut costs, switching to a cloud system is often a greener option too. This reduces your energy usage through not having to constantly power an in-house server, making it much better for the environment. In a world where consumers are constantly seeking green business, making the switch could really benefit your business. For more benefits of cloud computing, you can refer to our Infographic here.
[Image credit: Kromkrathog, FreeDigitalPhotos.net]